Optimal Research Sites, LLC • ORS Finance Reconciliation
Data Sources

Connected systems

Each source answers a different finance question. The value comes from comparing them rather than treating any single one as complete.

CTA documents

Define what should be billable, how it should calculate, and where caps, holdbacks, pass-throughs, milestones, and timing rules apply.

CRIO / Looker build

Shows how ORS systems are configured to bill or forecast and where the current build may differ from the contract.

Operational completion data

Shows what actually happened in study operations so expected billables can be tied to real visits, procedures, and milestones.

QuickBooks Online

Shows invoices, payments, credits, customers, balance status, open receivables, and accounting-side timing. The app uses accounting data for reconciliation and reporting, not payment processing.

Payment portals

Show payer-side status such as pending, approved, queued, rejected, or remitted, which often explains the gap between invoice and cash.